Sample Budget Template
This sample budget template helps teams plan their season finances effectively. By itemizing expected costs and categorizing expenses, teams can allocate resources efficiently, anticipate needs, and ensure sustainability across the season.
Budget Categories
Registration and Events
- FIRST team registration: Annual registration fees required to participate in the FIRST program.
- Event registration fees: Costs to attend regional, state, or national competitions.
- Travel: Transportation, lodging, and meals for team members and mentors during competitions.
Parts and Materials
- Kit of parts: Core components provided by FIRST or equivalent starter kits.
- Additional components: Custom or specialty parts required for advanced robot design.
- Consumables: Batteries, fasteners, adhesives, tape, and other materials used up during build and testing.
Tools and Equipment
- New tools: Tools purchased to support robot building and maintenance.
- Replacement parts: Replacing broken or worn-out equipment from previous seasons.
- Software/licenses: CAD, programming, simulation, or design tools needed for team work.
Outreach and Community
- Event costs: Venue fees, permits, or other expenses for hosting demos, workshops, or STEM nights.
- Materials for demos: Robotics kits, educational handouts, or demonstration props for outreach events.
- Travel for outreach: Transportation costs for taking the team or demos to schools, fairs, or community events.
Administrative
- Insurance: Liability or equipment insurance for the team and events.
- Legal and accounting: Professional services related to nonprofit compliance, taxes, and budgeting.
- Miscellaneous: Contingency costs for unexpected expenses or emergencies.
Example Line Items
| Category | Item | Estimated Cost |
|---|---|---|
| Registration | FIRST fees | $XXX |
| Registration | Regional event | $XXX |
| Parts | Kit | $XXX |
| Parts | Custom parts | $XXX |
| Travel | Regional | $XXX |
| Outreach | Materials | $XXX |